Adding
Coins to Your Collection
To start working with Coin Keeper Deluxe,
you will need to add coins to your collection file. There are two
tools you can use to enter your collection. A continuous series
of coins can be entered with the Group Add feature. Or, you can
enter single or duplicate coins by clicking on the Add button on
the bottom of the Collection Entry Window.
When you click Add, the
next available record number will be indicated. Record numbers are
assigned sequentially to each new record as created. A pop-up list
appears, offering you a choice of any of the coin denominations
available for the particular program database you are running. At
the top of this list is the option to Cancel Entry and return
to the Collection Entry Window for other choices. The Miscellaneous
Entry option allows you to enter a coin whose denomination is
not found on the list.
Coin Information
If a valid denomination, mint, and year
are selected, the screen will display the current market value for
that coin in all available ANA grades.
Quantity
Enter the quantity of coins you wish to record.
By pressing the <tab> key, you will select the default quantity
of 1, or you can click the up or down arrows to enter any number
up to 9999 for duplicate coins. Keep in mind that all coins included
in this record should have the same grade and original cost.
Grade
After entering the quantity, press the <tab>
key or <enter> in order to select the coin grade from the
pull-down list that appears when you click the down arrow. Select
a grade from the list or choose the Other option to enter
a grade not found on the list. You may wish to purposely enter a
miscellaneous grade that you have created yourself. Any coin with
a miscellaneous grade will not be affected by the price updating
process. Any miscellaneous grade that you choose is, of course,
entirely up to you. We urge all users
of this program to use good judgment in their response, since the
overall calculated value of the collection is based on this information.
Year Purchased
The current year appears in the next entry
field as the default entry. You may enter any other purchase year
that you wish for record keeping purposes.
From
You have the option of entering an eight-character
code representing from whom you purchased the coin. Because of space
limitations, you might devise a list of sellers and denote each
one by a different code.
Total Cost
Enter the amount you paid for the full quantity
of coins in this record. Any figure up to $99,999.99 is accepted.
For example, if you bought two of the same coin for $5.00 each,
enter $10.00 as the Total Cost.
Total Value
If you entered a valid grade, the Total
Value is calculated automatically (multiplied by the quantity you
entered) and displayed. If you do not agree with Coin Keeper Deluxe's
listed price, you may, at any time, enter a figure different from
that shown. Type in your own value (up to $99,999.99) or press the
<tab> key to accept the program's supplied value.
Location
Use the Location field to indicate where
this particular coin is stored. You may enter any code up to 10
characters if you wish. For example, N13 could stand for Album of
Nickels #13.
Comment
The Comment field provides space for an optional
unlimited length entry. Either a short note such as "nice toning"
or a longer statement can be entered.
Saving Your Entry
Click the Save button at any time
while adding information in order to record that item. You can always
change or delete any record that you have entered. Moreover, information
about a coin you have sold can be entered now or later.
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